Your general ledger is a long-term project. It’s for the life of your business. Devoting time and money to inefficient general ledger accounting practices over that long period of time is a waste of the revenue you work so hard to generate. Relying on experienced professionals who work quickly without sacrificing accuracy, with access to cutting-edge technology and resources, saves you time and the money associated with wasted time.
The information that goes into the assembly of a general ledger frequently comes in the form of lots of paperwork. Back Office Center spares you the difficulties associated with that volume of mail – reading it, storing it, entering the data, and checking for errors when all of it is done.
- Journal entry
Scanning all of the pertinent financial documents eliminates the need for storage and makes the information readily available without having to dig through stacks of paper. The information can be shared without the trouble of faxing, the delay of mailing, or the risk of lost or damaged papers whenever you move them around.
Data from those documents is entered into the appropriate journals and ledgers through our automated system and by our experts themselves – a double layer of certainty to make sure that all of your critical data gets where it needs to go.
General ledger reconciliation compares your general ledger with all of its component subledgers, account statements from your banks and investments, and your own related internal records. This ensures that the financial information you use to make decisions about your business is accurate – and gaps and discrepancies between your accounts can be a sign of irregularities elsewhere in your business operations.
Asset and Liabilities Management
Assets and liabilities come in a number of forms – and frequently it’s hard to tell which is which – so relying on an expert to maintain those records can help avoid questions and audits in the future.
- Cash management
- Accounts receivable and payable
- Inventory, physical assets, and investments
This is the management of liquid assets – actual cash, the contents of your bank accounts, things that can be used to fulfill payment obligations and fund business operations. The basic transactions of sales, receipts, deposits, and withdrawals have a major influence on your company’s ability not just to stay solvent but to grow.
Accounts receivable and accounts payable.
These are, in essence, financial transactions that haven’t actually made it to your bank account yet. Accounts receivable – payments that others owe to you, but have not yet paid – are recorded in your balance sheet as assets, and accounts payable – payments that you owe to others, but have not yet paid – are recorded as liabilities. Timely payment and collection can keep both from becoming a source of instability for your business.
Inventory, physical assets, and investments.
These could be a source of income, if you use them in the course of business, or if they appreciate. They could be a source of loss, if they depreciate. Your general ledger reflects this as assets and liabilities, so you’ll always know what you have to work with.
The general ledger is full of information. GraphX will synthesize and analyze it for you, presenting it in a form that’s readable, understandable, and usable.
- Balance sheet
- Income statement
- Custom reports
Your balance sheet provides a view of how your finances look now, at this very moment – it changes with each transaction to reflect your current assets, liabilities, and ownership equity. It’s a more thorough precise accounting of your to-the-minute financial position than a look at your bank account because it includes real property, investments, money owed to you, money you owe others, and even the value of your interest in your company. An accurate balance sheet depends on accurate and meticulous bookkeeping to keep each deposit or withdrawal, payment or bill, accounted for.
Your income statement reflects revenues and expenses over a particular period of time. It shows not just your bottom line but also how you got there, lining up income against operating expenses, investment losses, taxes, and anything else that causes money to come out of your account. This is the statement that prospective investors will want to see to decide if you’re worthy of their funding, so an accurate assessment of your company’s financial position can be crucial to future growth.
Subledgers provide the details that go into the overall accounting provided by the general ledger, breaking each line item into pertinent dates, figures, and other transaction information. A subledger for payroll, property and equipment, or investments – just to name a few – can provide specifics about how your business has run in the past financial period, so that you can make decisions about how to run it in the next one.
Some aspects of your business are hard to determine from a top-level glance at the complex and comprehensive mass of information that is your general ledger.
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