We use secure, remote logins to access cloud-based financial data and import it into our system to update books, generate reports, reconcile accounts, and provide analysis. Documents provided by email are downloaded to the system.
Any data not imported automatically is entered by hand. Once all necessary books, ledgers, and spreadsheets are fully up to date, they’re all checked by our team to make sure no errors have occurred, adding a human touch to a digital process that guarantees accuracy in the financial information you, and we, rely on.
All imaged documents, imported financial data, updated books and ledgers, and reports are indexed and available 24 hours a day, seven days a week, on our centralized cloud server. You can access your information from wherever you are, whenever you need it.
Audits, Review, and Monitoring
Sometimes, an outside view is the best view for detecting inefficiency, inaccuracy, and even fraud. With our cloud bookkeeping and analysis capabilities, our team is able to see the big financial picture to check for systemic malfunctions and patterns, and to dig down to the individual transaction level to find and resolve small errors that could cause big problems.
- Sales audit
- Cash/credit deposit validation
- Bill payment validation
Every retailer wants to employ skillful, honest staff, but from time to time a staff member might be tempted to lower prices or inflate sales figures to make a commission or bonus. Looking at sales figures and invoices, we make sure that prices meet established standards and any deviations have been approved beforehand.
Cash/credit card deposit validation.
The lag time before a cash deposit or credit card transaction appears in your bank account can feel interminable—it’s a lot of time to wonder if revenue is being lost to carelessness or fraud. Our validators track deposits to make sure that every dollar ends up where it’s supposed to be.
Bill payment validation.
A business’s reputation and relationship with its vendors rely on bills paid promptly and completely. Our remote account access lets us validate all parties involved in the bill payment process—vendors, banks, and third-party payment systems—to make sure deposits are reaching the account, withdrawals are accurate, and payments are made on time.
When daily financial records don’t match up with bank statements, major problems could be in the making. GraphX’s expert team examines and compares your financial details to catch and resolve any issues before they cause real trouble.
- Full and partial reconciliation
- Check sequencing
- Credit card reconciliation
Full and partial reconciliation.
When GraphX offers full reconciliation, that means everything—matching every debit, credit, bill, and invoice to your cloud-accessible bank statement. Our analysts have the expertise and resources to identify and investigate missing payments and suspicious transactions, and to take action as needed. On request, we also provide customized reconciliation of the accounts and statements of the client’s choice, according to their instructions and rules.
We catch filing errors or missed payments—or fraud—by hunting down any out-of-sequence checks and investigating the cause of, and solutions to, the discrepancy.
Credit card reconciliation.
Credit card reconciliation requires close attention, precision, industry knowledge, and a lot of time and patience. Our team matches inbound and outbound credit card transactions with credit card and bank statements to avoid overdrafts and damaged credit.
There’s one thing that no commercial bookkeeping product can offer: the expertise and experience of GraphX’s cloud bookkeeping team for analyzing financial information for improvement, growth, and future planning.
- Balance sheet analysis
- Income statement analysis
- Cash flow analysis
- Custom reporting